ERP Software For Manpower Agency

Quoted after scoping, because cost tracks deployed worker count, number of sites and states, which attendance hardware needs integrating, and whether payroll and client billing are both in scope. Indian market pricing for staffing ERP ranges from a per-worker monthly subscription to a one-time licence or a custom build, and the cheapest option is rarely cheapest across three years once compliance gaps and manual invoicing hours are counted. Send us your headcount, the states you operate in, and how you raise client invoices today, and we quote against that.

Yes. Payroll computes PF and ESI against the current wage ceilings, applies Professional Tax by state slab, and generates the ECR file for EPFO upload along with ESIC return data. On the contract labour side it maintains the registers an inspection asks for — register of workmen, muster roll, wage register and wage slips — plus licence and registration renewal dates. Form numbers and formats differ across state rules, and the labour codes are still bedding in, so we configure formats to your states rather than hardcoding one version.

Yes, and this is usually the highest-value part of the system. Biometric or face-recognition devices work where you control the premises. Where you do not, workers or supervisors punch in from a mobile app with geo-fencing and timestamped photos, and the app queues records offline so a patchy network at a site does not lose a shift. Attendance then flows into shift and overtime rules per contract. The real benefit is evidence: when a client disputes manned hours, you produce a dated log per worker per gate instead of a supervisor's diary.

Rate cards are stored per client, per designation and per site, covering service charge percentage, minimum wage revisions, overtime multipliers and reimbursable heads such as uniforms or transport. Invoices generate from approved attendance for the cycle, so hours billed and hours paid come from one source. GST is applied per contract with the correct place of supply, and each invoice carries the attendance annexure clients ask for. Receivables ageing sits alongside, which matters because agencies pay wages before they get paid and collections are the real cash constraint.

Most agencies go live within a few weeks to a couple of months. The time goes into data rather than software: cleaning the worker master, UAN and ESIC numbers, existing rate cards, and opening PF and TDS balances, followed by a parallel run where one cycle is processed both ways and every difference reconciled. Tally can stay where it is — payroll journals, sales invoices and receipts export in its import formats, and bank disbursement files export in bulk-transfer format. We usually start with attendance and payroll, then add compliance and billing modules.